What is this course about?

Excel is a powerful Data Analysis and Reporting tool. You could use Excel to gain new insights into the information and data that you work with in your job.  The proper use of Excel features can greatly enhance the design of your report and help you to analyze your organization’s data more effectively.

If you find yourself struggling with duplicated data, or require an efficient way to analyze and retrieve your data from Excel table, if you deal with budgets, P&L, Sales or other administrative data and need to display the data using interactive Excel charts and reports, if you need to present your data using impressive report format, this is the right course for you.

This course will allow the participants to learn some powerful new features of Excel 2013 and train the participants how to convert raw data into Excel Table that will enable effective data filtering and sorting, format data in Excel table or PivotTable to highlight important figures using different colors based on pre-defined rules, extract useful information from the database using VLookup & Lookup functions, and advanced filter, group data into category to calculate subtotals and grand totals automatically, outline complex worksheet data to show and hide details, validate data entry to accept only valid data, protect confidential contents from unauthorized access using passwords, linking worksheet formulas and consolidate data from multiple worksheets and workbooks. Participants will also learn how to use PivotTables to analyze large database more efficiently, use PivotCharts to summarize important figures, drop-down list, filter and database functions to create interactive and impressive reports for data analysis.

At the end of each session, a case study which related to the topics learned will be given. Participants will have chance to discuss the case study scenario and come out with the solution. These case studies will also help participant to have better understanding on the topics they learned and know exactly how to apply the skills in their work. Model answers of the case studies and samples Excel worksheets will be given to participants for reference and revision after the course. 

Who is this course for?

This is a fast pace Intermediate level course and is not suitable for beginners who seldom use Excel at work. This course is for frequent Excel users who wish to learn how to increase their productivity with effective and time saving data analysis skills.The course is aimed at those who has to analyse data of any sort and create solid professional reports for the organization.

You must have a thorough understanding of spreadsheet fundamentals and some intermediate level knowledge of Excel features such as create nested functions and complex formulas, create simple PivotTable and PivotChart, sort data, use auto filter and custom filter, sorting data and create simple chart.

This course will be running and taught based on the PC Windows software and not Mac versions. (All Laptops and materials will be provided)

What will I learn?

Day 1

Introducing Excel 2013 Features

Participant will learn Excel 2013 new features such as using the new Start Screen, using Flash Fill to display data automatically, displaying one workbook in one window, using Quick Analysis tool to analyze the data faster, using the Recommended Chart tool to find most suitable chart for the data, using new charting and labelling features.

Building Table-Driven Reports

Participant will learn how to create table-driven reports using Excel data and external data imported from Access database, how to sort data in different ways using custom list, how to filter the table data to show highest cost and revenue, how to filter the table data using Slicers, how to create relationships between two tables and how to create PivotTable from related tables.

Creating PivotTable Reports

Participant will learn powerful report features such as creating cross-tabular PivotTable report from a data source, using the Create Relationship tool to build a PivotTable from multiple data sources, using the Timeline Slicer to filter records based on dates, drilling into PivotTable data, adding subtotals by grouping field, calculating sales performance and comparing two customer lists by using a PivotTable.

Creating PivotChart Reports

Participant will learn how to create PivotChart to represent data in a graphical portrayal, how to create a line-column PivotChart to show different data series, how to build a standalone PivotChart from a PivotTable and how to use Timeline Slicer to filter PivotChart based on dates.

Enhancing Report Visualization

Participant will learn how to enhance the report visualization by using Conditional Formatting rules to highlight duplicate records, highest values and lowest values in the report, using icons and sparklines to show trend in the report and using Data Bar to create in-cell data visualization.

Case Study 1


Day 2

Understanding Cell References

Participant will learn how to use relative references, absolute reference, structured references and defined names to create formulas.

Using Advanced Filter

Participant will learn how to retrieve specific record rows and extract unique values from a column using advanced filter.

Analysing Data with Functions

Participant will learn how to use absolute references and defined names in the formulas, how to calculate total sales and average sales for each region as well as how to count the number of records that match specific conditions by using Database functions (Dsum, Dcount & Daverage) and Conditional Logic functions (Countifs, Averageifs & Sumifs). When an item in a drop-down list is selected, all the related formulas will be updated automatically.

Retrieving Data with Functions

Participant will learn how to extract data from a database using VLookup functions, how to create an interactive form using drop-down list and functions. When a product code is selected from the drop-down list, the description and price will be retrieved automatically.

Building Interactive Reports

Participant will learn how to develop powerful report that includes features such as auto fill-down formulas, auto calculating subtotals when conditions are met, applying cell formats based on predefined rules using a drop-down list, update formula results automatically when data changes, auto rejecting invalid data entry and displaying interactive error alert messages. Participant will also learn how to protect worksheet contents from editing and deleting by unauthorized users. If more than one user is allowed to edit the content, different range passwords can be set up for different users.

Case Study 2


*The case studies are based on real-life business scenarios and problems encountered by Excel users in their daily jobs. Participants will learn useful skills to provide efficient and practical solutions to overcome the problems and increase productivity.

Quick Tip

PivotTable is a powerful reporting tool of Excel that let you quickly and visually group data in different ways without having to worry about which formula to use. PivotTable is best created from raw data without any totals and formatting. The creation of PivotTable is all about visualizing where your fields should go. You should stay focus on your analytical objectives and create tables that help you understand your data better.